Executive Assistant

Kissi & Co. is seeking an Executive Assistant for a full-time on-site role located in Accra. As an Executive Assistant, you will be the primary point of contact for senior executives and manage a variety of tasks to ensure efficient workflows and support the performance of strategic objectives. Day-to-day tasks for this role include managing calendars, scheduling appointments, arranging travel, answering and directing phone calls, drafting emails, and monitoring deadlines. The ideal candidate for this role should take ownership of tasks, be proactive in anticipating needs, and possess strong problem-solving and communication skills.

• •Calendar Management: Schedule and organize appointments, meetings, and events for the executive. This involves coordinating with other team members, clients, and external parties.
• •Communication Handling: Manage incoming calls, emails, and other communications on behalf of the executive. Draft and respond to correspondence, often in a professional and confidential manner.
• •Travel Arrangements: Coordinate travel plans, including booking flights, hotels, and transportation. Prepare itineraries and ensure that all travel arrangements align with the executive's schedule.
• •Meeting Coordination: Prepare meeting materials, agendas, and take minutes during meetings. Coordinate logistics for meetings, such as room bookings, audio-visual equipment, and catering.
• •Documentation and Filing: Organize and maintain files, both digital and physical. Keep important documents and information easily accessible for the executive.
• •Task Prioritization: Assist in prioritizing tasks and managing the executive's time effectively. This may involve anticipating needs, identifying priorities, and ensuring deadlines are met.
• •Information Management: Research and compile information as needed for reports, presentations, or decision-making purposes. Summarize and present information in a clear and concise manner.
• •Project Support: Provide support for various projects or initiatives led by the executive. This may involve coordinating with other team members, tracking progress, and ensuring deadlines are met.
• •Relationship Management: Build and maintain relationships with internal and external stakeholders. This includes interacting with clients, partners, and colleagues on behalf of the executive.
• •Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Executive Assistants often have access to confidential information and must exercise sound judgment in handling it.
• •Problem Solving: Be resourceful and proactive in solving problems and addressing challenges. Executive Assistants are often relied upon to find solutions and handle issues independently.
• •Technology Proficiency: Be proficient in using various office software, communication tools, and other technology platforms to carry out tasks efficiently.
• •Adaptability: Be flexible and adaptable to changing priorities and responsibilities. Executives may have dynamic schedules and needs, requiring the Assistant to adjust accordingly.
• •Gatekeeping: Act as a gatekeeper by screening calls and visitors, managing access to the executive's time, and filtering information appropriately.

• •Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines
• •Strong interpersonal and communication skills, with the ability to interact with senior executives, internal staff, and external stakeholders
• •Ability to exercise discretion and maintain confidentiality
• •Demonstrated ability to take ownership of tasks, be proactive in anticipating needs, and possess strong problem-solving skills
• •Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• •Bachelor's degree or higher in Business Administration or a related field
• •Experience in a similar role with a proven track record of success is a plus